AUTOFILL AGENT

Keep Your Appointment Book Booked 24/7 

Intelligent Incentives Automated to Fulfill Appointment Needs

Would you rather have a last-minute opening earning nothing or filled automatically by offering an incentive?

The Autofill Agent component of Octopi’s REACHTM platform is a guaranteed way to keep your business busier than without it. 

You choose the incentive parameters you are comfortable with – such as the days, times, pricing, staff members, or specific services that you want to include – the platform does the rest. The integrated platform scans for holes in your upcoming schedule and, when your criteria are matched, the system automatically invites your network of clients and prospects to come in for that last-minute appointment.

Intelligent Incentives Automated to Fulfill Appointment Needs

Would you rather have a last-minute opening earning nothing or filled automatically by offering an incentive?

The Autofill Agent component of Octopi’s REACHTM platform is a guaranteed way to keep your business busier than without it. 

You choose the incentive parameters you are comfortable with – such as the days, times, pricing, staff members, or specific services that you want to include – the platform does the rest. The integrated platform scans for holes in your upcoming schedule and, when your criteria are matched, the system automatically invites your network of clients and prospects to come in for that last-minute appointment.

Features and Benefits

BUSINESS OWNER BENEFITS

  • Minimize slow days and lost profits – occupy cancellations and tough to fill slots.
  • Spend more time on customers, less time manually reaching out to customers to try to fill empty seats. 
  • Increase customer retention with value-added outreach.
  • Funnel guests directly into last-minute online booking opportunities first.
  • Feature new staff to keep even new providers busy.
  • Know who your clients are, who they book with, and when they last came in for an appointment to circulate openings to the people who are most likely to make a buying decision.

AUTOMATED FEATURES

  • Customize incentive parameters for dynamic rules-based offers and pricing:
    – Select a location and which services and providers to promote
    – Create an incentive (package, custom offer)
    – Determine a timeframe (12/24/36 hours) and any exclusions
  • Scan your appointment book in real time.
  • Promote available spots via your site, social media, direct emails and/or texts.
  • Receive an email alert for each booked appointment.

Features and Benefits

Features and Benefits

BUSINESS OWNER BENEFITS

  • Minimize slow days and lost profits – occupy cancellations and tough to fill slots.
  • Spend more time on customers, less time manually reaching out to customers to try to fill empty seats. 
  • Increase customer retention with value-added outreach
  • Funnel guests directly into last-minute online booking opportunities first.
  • Feature new staff to keep even new providers busy

AUTOMATED FEATURES

  • Customize incentive parameters for dynamic rules-based offers and pricing
    – Select a location and which services and providers to promote
    – Create an incentive (package, custom offer)
    – Determine a timeframe (12/24/36 hours) and any exclusions
  • Scan your appointment book in real time.
  • Promote available spots via your site, social media, direct emails and/or texts.
  • Receive an email alert for each booked appointment.

Guaranteed Income
– Pay nothing unless you earn more than the platform costs!*

Autofill Agent’s intelligent rules-based engine scans your appointment book in real-time. As the appointment time approaches, approved incentives are broadcast to bring in clients to fill last-minute openings.

Did you know?

  • On average, 85% of appointments occur during weekdays.
  • Autofill Agent gets an average 4x return on marketing investment. (Source: *Actual customers from legacy WebOpenings product since 2011.)

Fill empty seats – automatically

  • Customize incentive parameters for dynamic rules-based offers and pricing.
  • Select a location and which services and providers to promote.
  • Create an incentive (discount, package, custom offer).
  • Determine a timeframe (12/24/36 hours) and any exclusions.
  • Scan your appointment book in real time.
  • Identify open spots based on rules you set. Decide which services, providers, price points, and time frames you want included.
  • Broadcast available spots via your site, social media, direct emails and/or texts to customers and people in your social network.
  • Receive an email alert for each booked appointment.

Guaranteed Income
– Pay nothing unless you earn more than the platform costs!*

Autofill Agent’s intelligent rules-based engine scans your appointment book in real-time. As the appointment time approaches, approved incentives are broadcast to bring in clients to fill last-minute openings.

Did you know?

  • On average, 85% of appointments occur during weekdays.
  • Autofill Agent gets an average 4x return on marketing investment. (Source: *Actual customers from legacy WebOpenings product since 2011.)

The rules engine constantly broadcasts availability

  • Customize incentive parameters for dynamic rules-based offers and pricing.
  • Select a location and which services and providers to promote.
  • Create an incentive (discount, package, custom offer).
  • Determine a timeframe (12/24/36 hours) and any exclusions.
  • Scan your appointment book in real time.
  • Identify open spots based on rules you set. Decide which services, providers, price points, and time frames you want included.
  • Broadcast available spots via your site, social media, direct emails and/or texts to customers and people in your social network.
  • Receive an email alert for each booked appointment.

Say goodbye to open seats and start moving
your clients to off-peak times today!

Let's Go

Say goodbye to open seats and start moving
your clients to off-peak times today!

Let's Go

Explore how REACH works.

CUSTOMER CONNECT

Message clients:
Get the right offer, to the right person, at the right time, via the right channel.

Learn More

REPUTATION RADAR

Manage Reputation: Increase useful customer feedback, proactively manage negative reviews, and publicize third-party endorsements.

Learn More